Here at Project Interim, We Value Your Privacy.

Who We Are and How Do We Process Your Personal Data and Information

We are committed to protecting the privacy of all our candidates, clients and users of our website. Controlling your data will depend on the services we perform for you, as is further described below. We wish to provide a safe and secure user experience. We will ensure that the information you submit or that is collected, including our website, written correspondence (including e-mail), conversations or meetings with our team is only used for the purposes set out in this Privacy Policy.



Scope and Setting

The protection of your personal and private data is taken seriously with us. Our privacy policy explains how PI processes and protects personal data for:

  • Candidates that register with us for vacancies that we are managing for other employers and for roles at PI, or through our website, job boards, social media sites or any potential additional sources;
  • Prospective candidates;
  • Business contacts at our clients and suppliers; and
  • Users of our website;
(collectively “you” or “your”).
It also informs you of your privacy rights including your right to object to our processing. If you would like to contact us, please see the “How to contact us” section of this policy.


Personal Data We Collect

Our Candidates

When you register with us as a candidate for us to provide employment, work, search services for you, you supply and we process your personal data, including but not limited to your name, contact details and additional information from your CV. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for any potential equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.
If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we may also collect personal data from those interactions on rare occasions.
We may also obtain personal data about you from third parties, including:

  • Referees - when you are offered a job or when reviewing your application to join our candidate talent pool;
  • Former employers - to confirm dates and relevant details of past employment;
  • Educational institutions - to verify academic qualifications;
  • The Disclosure and Barring Service or Disclosure Scotland – to qualify any unspent criminal convictions that may be requested from clients;
  • Credit reference agencies - if we need to check your financial standing;
  • Publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
  • Clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.


Prospective Candidates

We may collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we believe you may be interested in our services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.


New and Prospective Business Clients

We collect your contact details and data relating to your function or position to establish commercial relationships with your company.


Users of Our Website

We may collect personal data such as your IP address and other data about your device which we may rarely need to provide our online content to you.


Existing Clients

We collect personal data such as your name, job title and contact details. We also may process personal data regarding what / any communications we have had with you, including whether you have opened or forwarded any emails, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.
If you provide information to us regarding a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We may process and register personal data about you from public domain sources such as LinkedIn and social networking sites or because you we met at an event where the event organiser is permitted to share delegate details with us.


Suppliers

We typically collect your name and contact details as a business contact for your organisation.


Providing Your Personal Data

In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.


How We Use Your Personal Data

Candidates

We may use your personal data to:

  • Provide you with employment prospecting services;
  • Communicate with you via email, phone calls, on social media or face to face arrangements
  • Enable you to upload your CV and apply for jobs;
  • Personalise your experience by creating a candidate profile;
  • Provide you with interviewing and remuneration advice; and
  • Send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.


Prospective Candidates and Business Clients

We use your personal data to:

  • Determine if you may be interested in our services and how we can assist you;
  • To contact you and find out if you are interested in our services.


Clients

We may use your personal data to:

  • To communicate with you;
  • To provide recruitment services to you;
  • To obtain feedback from you on our services through client satisfaction surveys, in order to improve our services and to develop new services;
  • To maintain our business relationship with you;
  • To answer your enquiries when you contact us and;
  • To fulfil contractual obligations to you and;


Suppliers

We use your personal data to:

  • To communicate with you;
  • To maintain our business relationship with you;
  • To answer your enquiries when you contact us and;
  • To fulfil contractual obligations to you;


The Law and Processing of Your Personal Data

Under the UK GDPR, we rely on the following legal grounds to process your personal data:

  1. Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;
  2. Compliance with a legal obligation - where we need to process your personal data to comply with any potential legal or regulatory obligations.
  3. Our legitimate interests or those of a third party - including:
    • Providing our services to you;
    • Responding to your requests and enquiries;
    • Informing you about our services (job opportunities, industry reports and insights, events, and opportunities)
    • Providing satisfaction surveys of our services; and
    • Contacting prospect business clients in order to establish commercial relationships

Who We Share Your Personal Data With

Third Parties

If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in. We may also share your personal data and, where necessary, with third party service providers who perform services and functions on our behalf, such as:

  • Conducting qualification checks;
  • Carrying out criminal convictions checks (as required);
  • Verifying details you have provided from third party sources;
  • Conducting psychometric evaluations or skills tests and;
  • Validating referee information


Other Disclosures

In addition, we may disclose your personal data:

  • If we are legally required to do so to law enforcement agencies, regulators or other government officials.


Keeping Your Personal Data Secure

We maintain appropriate IT partnerships to store and protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.


How Long We Hold Your Personal Data For

We will keep your personal data for as long as is required to fulfil the purpose we collected it for, which may be an ongoing basis. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with employment opportunities over many years and potentially throughout their careers.


Your Rights in Relation to Personal Data We Hold About You

You have the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data. These rights may be limited, for example, if we are required by law to keep or have compelling and provable legitimate interests for keeping.


Questions and Complaints

If you have any questions about our privacy policy, or about our processing of your personal data, you can email us at enquiries@projectinterim.co.uk or write to us at:
Project Interim Limited
283 Featherstall Road North
Greater Manchester
OL1 2NH


Changes to Our Privacy Policy

Our privacy policy is subject to change at any time given. If we do this, we will post the updates on this site.


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